Funding for events

Funding for higher education events

Funding for higher education events

– Funding request for 2022 is closed –

 

Funding for attending and organising events to promote Sweden as a study destination

The Swedish Institute is offering funding and training for Foreign Missions in priority countries outside the EU/EEA who would like to attend or arrange events that market Sweden as a study destination.

The funds are meant to cover expenses related to the following types of events

  • Student recruitment fairs organised by a third party
  • Pre-departure events organised by Foreign Missions for students accepted to Swedish universities
  • Study in Sweden recruitment events organised by Foreign Missions for prospective students
  • Printing Study in Sweden material

What countries are eligible for funding?
Due to limited resources in terms of funding only Foreign Missions from countries outside the EU/EEA area are eligible to apply for funding. All Foreign Missions can receive support through our toolkits and online training.

Application deadlines

Student fairs
Applications are accepted on a rolling basis though applications should be sent no less than one month before the fair. Early applications will be given priority.

Pre-departure events
Applications for pre-departure events should ideally be sent in in January. Applying in January-February increases your chances of receiving funding.

Study in Sweden recruitment events organised by Foreign Missions
Applications should be sent no less than two months before the start of the event.

When will we give you confirmation?
We will try to inform you as soon as possible from when we receive the application but it might take up to one week before we can reply to you. Be sure to apply on time!

How much can the grant cover?

Student recruitment fairs
There is no limit on the grant though it is intended to cover the costs of participating in the fair such as travel, lodging, registration fee and other expenses related to the fair such as printing t-shirts or arranging dinner for alumni volunteers. However, the amount applied for will be taken into consideration when deciding who will receive funding.

It is OK to apply to take part in multiple fairs.

Pre-departure events
The maximum amount of funding for pre-departure events is 25,000 SEK for each event though we expect expenses to be lower for cities that do not have a substantial number of international students. This is intended to cover costs of the event such as renting a venue, arranging for any food, coffee, snacks, printing costs, nametags, etc.

Study in Sweden recruitment events organised by Foreign Missions
The maximum amount of funding for recruiting events organised by Foreign Missions is 25,000 SEK for each event. This is intended to cover costs of the event such as renting a venue, marketing the event, arranging any food, coffee, snacks, etc.

What requirements apply?

Student fairs

  • The fair should be focused on prospective master students interesting in studying full degree programmes abroad
  • Fairs aimed at other target groups (e.g. doctoral students, students looking for language schools abroad, etc) will not be accepted.
  • Please read and use the guide on Promoting studying in Sweden and the chapter on Student fairs

Pre-departure events

  • The event should ideally be organised between mid-April – mid-May
  • You should expect at least 10 newly admitted students to attend the event.
  • Alumni must be incorporated into the event to some extent

Study in Sweden recruitment events organised by Foreign Missions

  • The event should be organised during between September-December if possible
  • You should expect at least 150 prospective students to attend

Printing new Study in Sweden material

  • The material should be based on designs developed by the Swedish institute, mainly the designs available on Sharing Sweden
  • For material based on other designs, such as profile products, please contact Study in Sweden to check whether funding can be made available

What is expected of the foreign mission?

Student fairs

  • Project management of the entire fair, from registration to the completion of the fair
  • Due to the demanding nature of student fairs a minimum of two staff should plan to attend the fair, including at least one full-time, employed staff member
  • All staff attending the fair shall attend an online training organised by SI
  • Collect contact details of all students you come in contact with and send to SI immediately after the event 
  • Use Study in Sweden branded material and follow our brand guidelines

 

Pre-departure events

  • Project management of the entire event including marketing, event planning and registration
  • The project manager shall attend an online training organised by the Swedish Institute before the event
  • A list of all alumni and students attending the event shall be sent to SI

Study in Sweden recruitment events organised by Foreign Missions

  • Project management of the entire event including marketing, event planning and registration
  • The project manager shall attend an online training organised by the Swedish Institute before the event.
  • Collect contact details of all students you come in contact with
  • Use Study in Sweden branded material and follow our brand guidelines

 

What support can the Swedish Institute provide?

Firstly, refer to our introduction training for Foreign Missions and our toolkit on organising Study in Sweden promotion events. You can find both here.

On Sharing Sweden we have gathered all print material we are able to offer at this point. Browse through the material page here. 

We can also support you in reaching out to accepted students in your city/country. Get in contact with the Study in Sweden team for more information.

How do I apply?

Fill in the application form here.

Questions?

Email Julia Hahrs.